Executive Assistant, Public Equities

GIC Private Limited
Singapore, Singapore
15 Nov 2022
29 Nov 2022
Job Function
Industry Sector
Finance - General
Employment Type
Full Time
Public Equity (EQ)
The Public Equities (EQ) department pursues active management strategies in equity investing. We invest globally and are organised along product groups specialising in different total return, relative return and quantitative strategies. We are looking to hire an Executive Assistant to join the Global Emerging Markets group to support a team of 7-9 investment professionals based in Singapore. The ideal candidate should be an organized and proactive professional who enjoys working in a fast paced and collaborative team environment.

  • Provide secretariat and administrative duties to a team of investment professionals
  • Manage schedule, arrange and coordinate internal (e.g. team meetings, investment committee meetings etc.) and external meetings, upload documents onto relevant applications
  • Organize business trips and prepare travel itineraries (i.e. book all aspects of business travel - flight, hotels, taxis, restaurants)
  • Keep track of correspondences and ensure proper maintenance of records
  • Organize and maintain electronic files (via Enterprise Document Management System/EDMS), handle general correspondence, and expedite urgent, confidential and important correspondence to appropriate personnel
  • Track and maintain staff welfare expense, claims and reimbursements
  • Provide secretarial and administrative support as required (e.g. filing, photocopying, prepare documents for signing)
  • Receive and welcome visitors to the office as and when required
  • Support on legal and compliance declarations and documentation for the team
  • Work closely with executive assistants internally and externally across departments to coordinate team activities such as welcome and farewell sessions, year-end department gatherings and events

  • Minimum 5 to 7 years of relevant experience in supporting secretarial and administrative support to a team of professionals
  • Ability to be a dynamic team player and collaborate well across different teams
  • High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management
  • Highly organized and detail oriented, with the ability to handle multiple simultaneous tasks, prioritize and meet engagement deadlines
  • Good communication (written and verbal), interpersonal and organizational skills
  • Good general knowledge of IT equipment and usage, Word, PowerPoint, Excel & Outlook
  • Experience in or strong knowledge of the asset management or finance industry is an added advantage
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